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13 May 2019

Full-Time Supervisor: Acquisition and Compliance

PMDMS – Posted by Boitumelo Pretoria, Gauteng, South Africa

Job Description

To effectively and efficiently supervise Acquisition and Compliance operations within Supply Chain Management (SCM) in line with business needs
Key Performance Areas:
• Supply Chain Management Strategic Sourcing and Planning
• Execute the bid/quotation process
• Oversee Sourcing of quotations and recommend thereof
• Supervise administrative support to the Bid committees
• Compile, manage and maintain supplier database (CSD)
• Ensure proper filing of tender and quotation files
• Maintain deviation register
• Manage and administer contracts/supplier performance management
• Independent management of small projects
• Professional engagement with senior stakeholders
• Liaises with divisions to obtain input on procurement requirements for the financial year
• Drafts specifications / terms of reference and special conditions of contracts as per Manager’s instructions
Coordinates the convening of the Bid / Tender Evaluation Committees and assists Manager with
the preparation of memorandums to appoint Standing Committees annually
• Sourcing external services in special cases to provide relevant expertise to inform bid / tender
decisions
• Ensure compliance with the tender process at all times in line with Treasury stipulations
• Prepare bid report with supporting documentation upon completion of the vetting process for
submission to the Bid Adjudication Committee for final approval
• Prepare memorandums together with supporting documentation upon approval of bids / tenders,
for the Finance department to execute payment upon completion of goods / services rendered
by Suppliers
• Publishes bids / tenders on SAWS and National Treasury website
• Requests quotations from Suppliers for evaluation of proposals by Manager
• Prepares memorandum to appoint Suppliers and submits to Manager for approval
• Prepares Supplier contracts and submits to Manager for review prior to approval by Senior
Manager: SCM
• Effectively maintains the supplier database
• Maintains an effective and efficient filing system for proper record keeping
• Ensure adherence to the SCM compliance program
• Identifies, investigates and reports violations of rules, regulations, policies, procedures and
Standards of Conduct to Manager
• Assists in identifying potential areas of compliance vulnerability and risk, and makes
recommendations to Manager
• Assists in providing general guidance to employees on avoidance of similar situations in future
• Maintain irregular expenditure register and fruitless and wasteful expenditure register

Job Requirements

A National Diploma in Supply Chain Management, Purchasing Management, Logistics Management, Finance (NQF 6) or equivalent • A minimum 2 years’ supervisory experience A minimum 5 years’ relevant experience in Supply Chain; with 2 years of Bid management experience; solid understanding of demand/acquisition management and executing demand management strategies

Job Categories: Environmental. Job Types: Full-Time. Salaries: Market Related.

Endless.

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